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– QuickBooks Desktop for Small Business Owners – Part 1 – Gentle Frog Bookkeeping and Custom Training

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You might be using an unsupported or outdated browser. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. There is other software available that is less expensive, easy to use and provides the features you need for invoicing and bookkeeping. Here are the top five QuickBooks alternatives for small business based on a variety of factors, including the ability to customize, mobile app availability, pricing, time-tracking abilities and more.

Transaction cost 2. Learn More. Why We Picked It Square Invoices is an affordable alternative to QuickBooks that gives you precisely what you need for payment processing.

The cloud-based solution lets you run your business wherever you are, as long as you have an internet connection. With the paid plan, you can create custom invoices for clients and then save them as templates to access later. Square Invoices lets you create invoices for milestone payments or in full, and then you simply process the payment according to the schedule you create.

Processing rates are standard for Square: 2. Square Invoices is a great choice for almost any small business—from freelancers to small teams that need time cards to track hours. There are some features missing from FreshBooks that you might want, such as inventory tracking and line-item accounting. New or small businesses would do well to pick FreshBooks for billing and tracking expenses. Time tracking Included. Monthly cost Free.

Why We Picked It Zoho Invoice makes it easy for small businesses to go from estimate to project to invoice to payment without having to pay for the software to make it possible.

The only cost to you is for transaction fees when a client pays you, and that cost comes from whichever payment processor you choose to integrate with Zoho Invoice. The client portal makes it easy for you to communicate with your customers about custom estimates, time sheets and invoices you create.

You can also set up recurring invoices for regular work or even retainer invoices for ongoing work on long-term projects. Time tracking is an included feature in Zoho Invoice, and you can turn billable hours on a project into an invoice.

For example, there are no balance sheets or bank reconciliation features. Read our full Zoho Invoice review. More than anything, Xero has a cleaner interface that makes it easy to use for people new to accounting software. You can get a free trial to try it out. You can only send up to 20 invoices per month and even client approvals count toward this number. The best use case for choosing Xero as your invoicing software is if you expect your business to grow and need actual accounting software.

One of the best reasons to choose Invoice Ninja is its forever-free plan. The free plan is chock-full of the most helpful features for businesses that need to track projects, billable hours, expenses and invoices.

You can customize your quotes and invoices, but the free version includes Invoice Ninja branding. Upgrade to a paid plan to get unlimited clients and remove branding. Invoice Ninja offers an open source self-hosted version of its software requires some dev skill and a cloud-based version, so choose what works best for you.

Small businesses that want a free invoicing solution with unique features to help run a business—particularly a service-based business. Methodology Forbes Advisor determined the best QuickBooks alternatives by comparing the top-rated invoicing software available using a variety of criteria. We looked at the most important factors to small businesses and freelancers, including affordability and value, general invoicing features and ease of use.

To be more specific, we chose cloud-based apps that will work on any device and also include stand-alone apps so you can update or send estimates and invoices wherever you are. Built-in options are best for ease of use, so we gave more credit to the invoicing software that includes a time-tracking feature, client portal and payment processing. QuickBooks is an excellent option for accounting and invoicing software, but there are viable alternatives that may fit your business better.

There are plenty of free accounting apps available that are similar to QuickBooks. It depends. QuickBooks is accounting software that includes inventory management and payment processing, making it a good Square competitor.

Depending on your accounting needs and the size of your business, Square could be a good replacement for QuickBooks. One of the main reasons you may want to choose an accounting software alternative to QuickBooks is costs as QuickBooks can be cost-prohibitive for many business owners. Amy Nichol Smith has more than 20 years experience as a journalist and editor, writing on a range of topics, including tech products and services, the gaming industry, and small business.

She has been featured in Tom’s Guide, L. Times, Business. Her favorite tech product is a tie between her Roomba and gaming PC. Cassie is a deputy editor, collaborating with teams around the world while living in the beautiful hills of Kentucky. She is passionate about economic development and is on the board of two non-profit organizations seeking to revitalize her former railroad town.

Select Region. United States. United Kingdom. Amy Nichol Smith, Cassie Bottorff. Contributor, Editor. Editorial Note: We earn a commission from partner links on Forbes Advisor. Commissions do not affect our editors’ opinions or evaluations. Read more. Best of. The Best 5 QuickBooks Alternatives of Square Invoices. Our ratings take into account a product’s cost, features, ease of use, customer service and other category-specific attributes.

All ratings are determined solely by our editorial team. Time tracking Free add-on. Learn More Read Forbes’ Review. Why We Picked It. Square Invoices is an affordable alternative to QuickBooks that gives you precisely what you need for payment processing.

Who should use it: Square Invoices is a great choice for almost any small business—from freelancers to small teams that need time cards to track hours.

Free and low-priced plan Free trial available Low ACH payment cost Flat processing fees Accept payments online or in person Unlimited invoices Free time-tracking option. Customization, milestone payment and save invoice templates on paid plan only. Time tracking All plans. One of the top reasons to pick FreshBooks as a QuickBooks alternative is its user-friendly interface.

Who should use it: New or small businesses would do well to pick FreshBooks for billing and tracking expenses. Free trial available Recurring invoices on all plans Unlimited invoices Customize invoices Time tracking on all plans Built-in client portal. Limited clients on low-priced plans Remove FreshBooks branding only on high-priced plan No inventory tracking.

Zoho Invoice. Zoho Invoice makes it easy for small businesses to go from estimate to project to invoice to payment without having to pay for the software to make it possible. Read more: Read our full Zoho Invoice review. Free plan Customize invoices Send estimates to clients for approval Create recurring invoices Set up retainer invoices Track expenses Built-in client portal Choose a payment gateway you prefer.

No inventory tracking Limited to one user and five clients. Who should use it: The best use case for choosing Xero as your invoicing software is if you expect your business to grow and need actual accounting software.

Lots of limitations on low-priced plan No free plan. Invoice Ninja. Who should use it: Small businesses that want a free invoicing solution with unique features to help run a business—particularly a service-based business.

Free trial available Unlimited invoices Choose your payment gateway Time tracking included Built-in client portal. Limited clients on free plan No integrations with third-party apps on free plan. Forbes Advisor determined the best QuickBooks alternatives by comparing the top-rated invoicing software available using a variety of criteria.

Information provided on Forbes Advisor is for educational purposes only. Your financial situation is unique and the products and services we review may not be right for your circumstances. We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities.

Performance information may have changed since the time of publication. Past performance is not indicative of future results. Forbes Advisor adheres to strict editorial integrity standards. To the best of our knowledge, all content is accurate as of the date posted, though offers contained herein may no longer be available. Amy Nichol Smith.

Cassie Bottorff. Was this article helpful? Share your feedback. Send feedback to the editorial team. Rate this Article.

 
 

 

QuickBooks for Small Business: Which Version Do You Need? – NerdWallet

 

Visit our product page. QuickBooks Desktop versions from too long ago aren’t available for download. We can’t ensure older software will run on newer systems. We don’t support or offer downloads for those products.

In line with Intuit’s discontinuation plan for older products, discontinued products cannot be registered for the first time. You can re-register discontinued products if they have been registered before and are being reinstalled.

You can contact us to get the validation code , but assisted support for discontinued products is no longer available. Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page. Work across all your devices – PC, Mac, smartphone, and tablet.

For freelancers, and home-based entrepreneurs: simplify your self-employed finances and taxes. To cancel your subscription, contact us here. A valid credit card is required to continue using QuickBooks Online Payroll. Terms, conditions, pricing, features, service and support are subject to change without notice. Canada only. Terms and conditions, features, support, pricing, and service options subject to change without notice.

Powerful accounting tools for small and growing businesses. Answer a few questions to find the solution that’s right for your business. By solution. Simple accounting tools with just the basics. All-in-one tool for accountants and bookkeepers. For Sales: Sign in. Subject to change at any time without notice. E-commerce integration: Requires an active and current version subscription of QuickBooks Pro Plus, Premier Plus or Enterprise and a separate Webgility e-commerce account subscription.

E-commerce integration subscription will be billed directly from Webgility. Your Webgility account will automatically be charged the package price on a monthly or annual basis, starting at sign up, until you cancel. To cancel your e-commerce subscription at any time, log into your Webgility account customer portal or contact Webgility customer success team at customersuccess webgility. Your cancellation will become effective at the end of the monthly billing period and your subscription will terminate at that time.

You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Cancellation or termination of QuickBooks will not automatically cancel your Webgility subscription. Subject to availability of reliable internet connection. Each unique user requires a license. Each license is sold separately.

Some QuickBooks functionality may be limited within the cloud access environment. The Salesforce CRM connector subscription supports one company file per subscription; limited to one subscription purchased from Intuit.

Your account on file will automatically be charged the then current list price on a monthly basis, starting at sign up, until you cancel. QuickBooks Online Mobile: QuickBooks Online requires a computer with a supported Internet browser see System Requirements for a list of supported browsers and an Internet connection a high-speed connection is recommended. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser.

QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost.

Product registration required. Connect your bank and credit cards: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. Collaborate with your accountant: You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Accounting firms must connect using QuickBooks Online Accountant. Mileage tracking: Mileage tracking is only available to the master administrator of the QuickBooks Online account. Requires QuickBooks Online mobile application. QuickBooks online services: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit and application approval.

Additional terms, conditions and fees apply. Auto-update and reconciliation not available in Self-Employed. Subject to additional terms, conditions, and fees. Automatic categorization: QuickBooks Online automatically categorizes newly imported transactions under existing categories and will initially require confirmation.

Cash flow: Cash flow planning is provided as a courtesy for informational purposes only. Actual results may vary. Available in QuickBooks Online only. Third party apps: Third party applications available on apps. If you choose the E-File Service, Intuit will e-file your Federal information with the IRS, and then print and mail a copy directly to your contractors; fees apply.

As part of the paid E-File Service, we also give your contractors online access to their s. State filing not included. You should check with your state agency on any state filing requirements. Remote multi-user access: You can connect up to 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Batch invoices and expenses: QuickBooks Online Advanced supports the upload of transaction lines for invoices at one time. If a unique custom field is duplicated in any of the aforementioned templates, the number of customizable fields will decrease. Premium Apps: Apps may require a third-party subscription. Subject to additional eligibility criteria, terms, conditions, and fees. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

QuickBooks Online Advanced Standard Technical Support: Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change hours without notice. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes.

Deposit times may vary for third party delays. We use the average daily balance method to calculate interest on your account. See Deposit Account Agreement for terms and conditions. Envelopes: You can create up to 10 Envelopes. Money in Envelopes must be moved to the available balance in your primary deposit account before it can be used.

Envelopes earn interest as well. Each Envelope will automatically earn interest once created, which will be separately tracked from the primary account and any other Envelope. The interest will be applied to deposit balances in each individual Envelope at the end of your Billing Cycle. Cash flow planner: Cash flow planning is provided as a courtesy for informational purposes only. QuickBooks Online and QuickBooks Self-Employed system requirements: QuickBooks Online requires a persistent internet connection a high-speed connection is recommended and computer with a supported Internet browser or a mobile phone with a supported operating system see System Requirements and an Internet connection.

Network fees may apply. Simple Start, Essentials and Plus allow up to accounts. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. QuickBooks Online Advanced automatic data backup and recovery: QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information.

QuickBooks app integration: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. For more information see apps. QuickBooks Enterprise list capacity: QuickBooks Enterprise allows you to add up to 1 million names e.

Some performance degradation is likely as your lists approach these size thresholds. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits.

Green Dot is a registered trademark of Green Dot Corporation. All rights reserved. Using QuickBooks Desktop now? Make the move to Online. Learn more. Or call to receive a limited time offer to move your accounting to the cloud with QuickBooks Online.

 
 

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